Leave Medical Data Management To MDS

Medical reports, medical records, medical data! These words are irrefutable for insurance companies and medical lawyers. Every day insurance companies and lawyers are struggling with an enormous data scattered in a pile of documents. Searching relevant data for review is a big task. Going through different report types from complex records like anesthesia reports, operative reports, assessment sheets and flow sheets to simple records like prescriptions or nurse’s orders requires a lot of time and complete focus to capture minute details of patient’s treatment. These records range from hundred to thousand pages with vital data on every corner of the document. The data is also not in a legible format. It many a times has illegible tag due to bad handwriting or poor scanning. The information in mostly mentioned with medical abbreviations and jargons. How anyone can expect lawyers and claim representatives to convert this big data into short summaries? Insane, isn’t it?

What if these pages get arranged in the systematic way showing the medical events and treatment journey in a systematic way? How about having a meaningful data captured and represented in meaningful way where review time gets reduced drastically? Is this possible?

Of course, this is very much possible and in practice! Medical data summarization is the answer!

Medical Data Summary:

Arranging medical records date wise, according to the report time is one of the advantages of medical data summarization. Searching missing pages and arranging it to show complete report, arranging the reports based on report types if required is done during MDS. Data on every page read and interpreted rightly by medical expert and converted into a short summary which shows the complete picture of the patient’s visit on a particular day or hospitalization is main feature of summarization process.

There Are More Advantages Like:

• Better patient care.
• Fast analysis of the huge medical data.
• Time saved during accessing the medical information.
• Less paperwork and better archival options.
• Increased quality of the source data due to multiple reviews.
• Less man-hours and cost effective.

Medical data is categorized into history, current complaints, treatment, observations and impression and presented in a very systematic manner with bookmarking and hyperlinking is nothing but the seamless medical record review for attorney or claim representative.

What Has Made EMR/EHR Successful to Capture the Healthcare...?

What Has Made EMR/EHR Successful to Capture the Healthcare...?

Midas touch of the technology is keeping us spellbound. Technology is everywhere…right from the education where we are using audio-visual support to help children understand the concept better, to the astronomy where we can able to capture pictures and analyse of the very far celestial objects. Healthcare is not behind embracing the advancing world. Medical data collected every day is now being handled in a more advanced way. Medical record creation is far easier than earlier way of just using basic tools in computers. Electronic health records and medical records…. EMR/EHR has captured the healthcare. What has made EMR/EHR so successful?  

EMR and EHR advantages:

1. Faster medical record creation: EMR/EHR software has an advantage of collecting the medical data with automated systems. Creating the records manually by typing out every medical data point required more time.
2. Well-organized and standardized data collection: The patterns are set which organize the medical data systematically, the pattern of collection and comprehension of the medical data is standardized to get uniformity in the medical records.
3. Easy accessing from anywhere: Medical records can be accessed using appropriate login ID and passwords provided by the other data stakeholder without actual data transfer to their sites.
4. Data portability is an easy affair: If the data required to be transferred, it is very easy to transfer the data electronically.
5. Updating and validating data is hassle-free: Updating and validating the data is done electronically and the records are amended easily with an audit trail for the updates for easy traceability
6. Storage and archival: Electronic storage and archival is very easy as compared to paper document storage and archival.
7. Cost effective: Reduced the time of generation of records, transfer of records, and storage of the records makes the whole process cost effective.
8. Time saving: The fast processing of the medical records saves time for every step from creation to archiving of the records.

But do you feel that this method helps to maintain the security of the medical data? Are the medical records maintained with privacy rules? Yes, of course…. Technology has helped in securing the privacy of the data. There are more advantages that enable us to secure the private information, help us to adhere to privacy norms while creating, transferring, archiving, retrieving the medical records. Unauthorized data coping and accessing is not possible due to use of latest technology safeguards.

What are the steps taken for data security with the help of technology?

• Authorized login IDs and passwords are required for any data action like coping or updating or even transfer. Biometrics, face or voice recognition are high-end security options provided in today’s world.

• Encryption of the data provides security while data transfer and data storage.

• Firewall setting also safeguard the medical data.

Conclusion:

With the HIPAA compliant environment and EMR/EHR empowered domain expertise on board, ITCube caters various healthcare domains to manage and reorganize and summarize medical data.  With more than 10 years of experience of medical data reorganization and medical data summarization and ability to handle voluminous data meticulously and producing the output in given time adhering to the security norms, ITCube joins the technology revolution using EMR and EHR.

Challenge Faced In Medical Data Management

Handwriting - Challenge Faced In Medical Data Management

Medical data summarization and reorganization is a smart solution to the tedious work of medical record maintenance in current Healthcare world. The voluminous and scattered medical data in these records is neatly reorganized and scientifically represented in the form of summary. Variety of the records involved in the treatment process including consultation reports, admission report to surgery reports and also the diagnostic testing reports as well managed with the help of technology and manual supervision, so that these medical events are well-understood by the claim processors or attorneys and also proved a big support for physicians in treatment. It is really so easy to handle medical records? Are there any challenges faced while processing the medical summary and reorganization? Yes, there are multiple challenges to overcome to produce quality product and the biggest challenge the industry faces is “Handwritten data”.

Can handwriting be a challenge...?

In the current world of digitization, we are using different electronic fonts to generate documents, which are easy to read and comprehend. Also this data can be easily copied using ‘optical character recognition’.  But, it is very difficult to use this technique and is not 100% accurate method to extract data from handwritten document. This limitation is due to different styles of handwriting, personalized strokes used during writing and scanning quality of the handwritten documents. In the old records we may come across faded writing. Smudge ink is another limitation of handwritten records. Font size in handwritten documents can unable reviewer to comprehend the data. Handwritten documents have a lot of abbreviated data, which needs decoding.

What is the impact on summary...?

Reviewing handwritten documents needs expertise. If not comprehended properly review may have following errors:

1. Wrong date interpretation.
2. Wrong diagnosis/symptom interpretation.
3. Missing data.
4. Wrong observation or lab values-which could mislead the diagnosis.
5. Delay in work as more time is spent in reading handwritten data. 

Do we have solution...?

Having a sound knowledge of the domain helps correlating the illegible data. Expertise in medical record handling can easily assess the handwritten page. Learning to understand and comprehend different handwriting strokes can be an added advantage.  Developing a pattern to scan through the document for data capture can reduce missing data to null.

ITCube BPM is one of the leading companies who deal with such handwritten data to the level of 100% customer satisfaction. Team of medical domain expertise and experienced medical data summarizer with the help of technology deals with a load of handwritten documents daily and with around 10 years of experience ITCube is delivering accurate summary out of nearly illegible handwritten documents as well.