What Has Made EMR/EHR Successful to Capture the Healthcare...?

What Has Made EMR/EHR Successful to Capture the Healthcare...?

Midas touch of the technology is keeping us spellbound. Technology is everywhere…right from the education where we are using audio-visual support to help children understand the concept better, to the astronomy where we can able to capture pictures and analyse of the very far celestial objects. Healthcare is not behind embracing the advancing world. Medical data collected every day is now being handled in a more advanced way. Medical record creation is far easier than earlier way of just using basic tools in computers. Electronic health records and medical records…. EMR/EHR has captured the healthcare. What has made EMR/EHR so successful?  

EMR and EHR advantages:

1. Faster medical record creation: EMR/EHR software has an advantage of collecting the medical data with automated systems. Creating the records manually by typing out every medical data point required more time.
2. Well-organized and standardized data collection: The patterns are set which organize the medical data systematically, the pattern of collection and comprehension of the medical data is standardized to get uniformity in the medical records.
3. Easy accessing from anywhere: Medical records can be accessed using appropriate login ID and passwords provided by the other data stakeholder without actual data transfer to their sites.
4. Data portability is an easy affair: If the data required to be transferred, it is very easy to transfer the data electronically.
5. Updating and validating data is hassle-free: Updating and validating the data is done electronically and the records are amended easily with an audit trail for the updates for easy traceability
6. Storage and archival: Electronic storage and archival is very easy as compared to paper document storage and archival.
7. Cost effective: Reduced the time of generation of records, transfer of records, and storage of the records makes the whole process cost effective.
8. Time saving: The fast processing of the medical records saves time for every step from creation to archiving of the records.

But do you feel that this method helps to maintain the security of the medical data? Are the medical records maintained with privacy rules? Yes, of course…. Technology has helped in securing the privacy of the data. There are more advantages that enable us to secure the private information, help us to adhere to privacy norms while creating, transferring, archiving, retrieving the medical records. Unauthorized data coping and accessing is not possible due to use of latest technology safeguards.

What are the steps taken for data security with the help of technology?

• Authorized login IDs and passwords are required for any data action like coping or updating or even transfer. Biometrics, face or voice recognition are high-end security options provided in today’s world.

• Encryption of the data provides security while data transfer and data storage.

• Firewall setting also safeguard the medical data.

Conclusion:

With the HIPAA compliant environment and EMR/EHR empowered domain expertise on board, ITCube caters various healthcare domains to manage and reorganize and summarize medical data.  With more than 10 years of experience of medical data reorganization and medical data summarization and ability to handle voluminous data meticulously and producing the output in given time adhering to the security norms, ITCube joins the technology revolution using EMR and EHR.

How to Manage Retrieved Medical Documents?

How to Manage Retrieved Medical Documents?

Protected health information, PHI is necessary in claim processing and law suits. This information is also important in many treatment decisions. The patient health data is being well protected by the hospitals and doctors and can be retrieved only on the patient’s authorization. The record retrieval process is lengthy and tedious as it has multiple steps and requires a lot of documentation.  There are specialized companies working for medical record retrieval. They help to access the medical records faster and more efficiently.  Retrieved medical records many a times create a pile of documents to review and require a lot of time to sort and assess. Retrieved documents can contain nurses’ handwritten notes, flow sheet, scribbled pages, illegible handwriting and illegible dates which makes the organization of the documents difficult.  How to manage these documents?

The scanned copies are used for reorganizing the documents chronologically and reviewing them through compact summaries helps to reduce the time and effort to prepare medical data for claims or legal suits. Records chronology which helps the legal person to understand the flow of treatment events better by arranging documents ascending or descending with proper date. Sorting the documents based on provider also aides in knowing treatment history. This also helps to detect missing or incomplete document. These missing or incomplete documents can again be fetched from the provider to assure integrity of the data.

Summarization helps to reduce time spent on extracting the vital information from medical records. Neatly extracted information and well-documented data is a base of good summary. Handwritten or partially illegible documents can be summarized by referring to related documents. Multiple pages of flow sheet or assessment sheet can be easily reviewed by a very précised summary in one page.  

Managing retrieved documents using reorganization and summarization has following advantages:

1. Very less time spent on reviewing the pile of documents.
2. Very well organized documents help to understand the sequence of events which helps to track the treatment rendered.
3. Well-referenced (hyperlinked to the original document) helps to refer to the original data.
4. Handwritten data and partial illegible data is well read and summarized.
5. Reduces paper work.
6. Missing documents are well traced.
7. Saves manpower and money spent.

Conclusion:

ITCube in cooperation with medical record retrieval companies provides customized medical record reorganization and medical records summarization services to law firms and insurance companies. Team of domain expertise understands the specifications required and caters the needs. Handling large volumes in stipulated time and providing well-organized medical records has proved to be the keystone for more than 10 years of exponentially growing business associations with satisfied customers.